These General Terms arrange the relations between the contracting parties, when on one side is the civic association Maratónsky klub Košice, Organization ID: 00595209, with registered seat at Hroncova 2, 040 01, Košice, registered by the Ministry of Interior of the Slovak Republic on 25 June 1990, no. VOS/1-900/90-194, as the Organizer of Events (hereinafter only the “Organizerˮ) and on the other side is the Participant of Events (hereinafter only the “Participantˮ).
I. Terms of participation in the Events
The organizer of Events (hereinafter also as the Event) is the Maratónsky klub Košice, with registered seat at Hroncova 2, 040 01 Košice, Slovakia.
These General Terms are valid for all Participants of the Events in its individual disciplines. If necessary, the Organizer will provide an explanation of these terms.
Every person who meets all the requirements set by the Organizer in these General Terms, Propositions of the Events or other valid documents issued by the Organizer of the Events for the given year is authorized to take part in the Events and its individual competitive and non-competitive sporting disciplines as a Participant.
The Organizer reserves the right to set special terms for groups of Participants with a specific standing, such as elite athletes, guests, or representatives of the Event’s partners.
II. Definition of basic concepts
- Proposition – binding terms, instructions and information issued by the Organizer of the Events in written form for individual disciplines of the Events.
- A Participant – is a natural person satisfying the conditions for taking part in the individual competitive or non-competitive discipline of the Events.
- Discipline – the competitive or non-competitive program of the Event, which has clearly defined and distinguishable parameters, such as the course length, the course, day, hour and place of start and finish, method of measuring and evaluation of results, terms of participation and other essential information characterizing such a program component in the Event.
- Group discipline – competitive or non-competitive programme Events intended for teams composed of the prescribed number of participants as is stated in the Propositions.
- Online registration – method of registering for the Event using an electronic registration form which is published on the Web page of the Organizer (www.kosicemarathon.com).
- Order – a document created in the process of on-line registration which contains data on the Participant and price of registration for the discipline selected by the Participant, a summary and price for all ordered accessories and data on the actual payment status for the given Order.
- Registration – an electronic document generated after successful filling in and submitting of the registration form in the process of on-line registration for the Event.
- Entry Fee – financial participation fee set by the Organizer in the Propositions, which the Event’s Participant pays to the account of the Organizer as part of the registration process.
- Variable symbol – is the number assigned during registration for the purposes of identifying the payment of the Entry Fee.
- Start Acceptance – written confirmation of the Organizer issued to the Event’s Participant upon meeting the terms of registration.
- Presentation – processes and activities, during which the Organizer at a location and time determined in advance issues to Participants a bib number and offers them additional information, services and material equipment defined in Propositions and Instructions for Participant in the Event.
- Start time – the day and hour of start stated in the Event Propositions for the given year shall be considered as the start time for individual disciplines. According to this data, the meeting of deadlines will be assessed in special cases pursuant to these General Terms, such as a Participant’s request for changes in his or her registration, etc.
III. Registration for Events
Registration for Events creates a relation between the Organizer and a natural person defined as a Participant. This relation cannot be on the side of the Participant replaced by representation of another natural person or legal entity, not even if such a third person comes forward as a sports club, employer, sponsor or person otherwise related to the Participant.
The only method of registration for Events is registration in advance in the on-line registration form, which is available on the Web page of the Organizer at www.kosicemarathon.com. A component of on-line registration on the mentioned Web page is also the payment system set for the payment of the participation fee (hereinafter the Registration Fee).
An electronic Registration is generated from the process of registration, which is accepted by the Organizer. This is issued to the Participant so long as the Registration contains all mandatory data and these data are in compliance with the terms of participation and the Registration fee is paid in the correct amount within the set time period.
Registration is possible directly at the Event at the place of the Event’s Presentation only with special consent issued by the Organizer of the Event, a basic condition of which is that at the time of the Event the participation limit set by the Organizer for the selected disciplines has not been met.
The Organizer has the right in advance or at the time when registration takes place to set a limit to the number of registered Participants in the individual disciplines of the Event and to do so from capacity, security, logistical or other reasons, and also has the right to end registration at any time or to alter the time of its ending.
Properly filled out electronic Registrations for the Event’s Participants are entered into the lists and database in the order in which they are delivered to the Organizer.
Each Participant may register for only one selected discipline of the Event. The Organizer will permit an exception to provisions in the Propositions and will do so if the disciplines have different time periods and if completing them does not endanger the sports-technical running of the Event and does not have a negative influence on the health of the Event’s Participant. A Participant of several EVent’s disciplines must without reservations satisfy all terms of the individual disciplines of the Event that he or she takes part in.
Registration for the group disciplines (e.g. the relay, etc.) is always done by only one of the participants, marked as the team leader, and that person at the same time shall pay the prescribed Entry Fee in one payment for the entire team.
IV. Validity and acceptance of registration for the Event
A registration form which is not submitted simultaneously with payment of the prescribed Registration Fee to the account of the Organizer is incomplete and shall be considered by the Organizer as invalid. The Organizer shall decide whether such a registration is to be left in the records for further communication with the Participant. In the mentioned case, no claim arises to the Participant for keeping the Registration in the records nor a claim to start at the Event, and not even after payment of the owed Entry Fee that comes after the payment due deadline. A final decision on an invalid registration remain in the exclusive competence of the Organizer.
The Organizer has the right to not accept a registration and to prevent someone starting at the Event, and may do so even in the case of payment of the Entry Fee, if:
After the creation of the start documents, the Organizer shall, in a time period according to individual determination, generate an „Acceptance of Start“ document for each Event Participant who satisfies all eligibility conditions for the Event. A Participant shall present this document in the way set in the Final Instructions at the Presentation when picking up his bib number.
a) The Participant put incomplete, inexact or misleading data into the registration form.
b) The Participant was in the past demonstrably found guilty of a doping offense by an authorised national or international institution.
c) The Participant was in the past disqualified from participation in any Event.
d) A Participant by his behaviour in the past demonstrably acted in defiance of these General Terms or the Event’s Propositions.
V. Non-transferable registration and BIB number.
Participation in the Event is a personal and non-transferable right which arises only to the Participant, namely by satisfying all terms of registration for the Event. The basic identifier of a Participant from the security, health and sporting-technical viewpoints is only the bib number which is assigned to the Participant by the Organizer. The bib number assigned to a Participant is not transferable to another person. In the case of violation of this provision of General Terms, the persons demonstrated as having committed the violation run the risk of disqualification in the given year of the Eent and also a ban on starting in future years.
VI. Entry Fee, other payments, confirmation
- Payment of the Entry Fee
- Payment of the Entry Fee is possible as follows:
a) The basic rates of the Entry Fee for the individual Event disciplines is announced each year by the Organizer in the Event Propositions.
b) The amount of the Entry Fee for the Event depends on the selected discipline, the date of registration and the date of payment of the Entry Fee. The Participant is obligated to pay the Entry Fee in the amount prescribed for the day when the money will be recorded to the Organizer’s account.
c) Additional sums may be added to the Entry Fee in the course of registration, if the Participant orders during the on-line registration process any offered accessory services and goods in the given amount. In such case the Participant may pay the entire amount with one payment; otherwise the Entry Fee will be assessed as invalid with all the consequences according to these General Terms.
d) Upon payment of another (understood as lower) sum than is the sum of the Order, the Organizer shall consider such an Order as invalid and may exclude it from the further process of registration.
e) If the sum for several participants is to be paid with one payment, the Organizer must be made aware of this in writing in advance and must express written consent with such a payment and has the right to set additional conditions.
f) When paying the Entry Fee for Participants in group disciplines (e.g. the 4 x ¼ Relay, etc.), or if the Participant pays the Entry Fee with one payment for several Event participants, the Organizer will communicate with that Participant regarding such payment.
Not all of the payment methods described below may be available at each Event.
Authorized forms of payment are always governed by the Proposals of a particular Event.
a) Payment by card
A payment card is the primary and recommended method of paying the Entry Fee during the on-line registration of a Participant and guarantees that he or she will undoubtedly and immediately have the right to participate upon the meeting of other conditions.
The following payment cards are accepted:
Master Card Electronic
Diners Club International
b) Payment by bank transfer
Payment by bank transfer is an additional method of paying the Entry Fee and may not be an accepted form of payment at all Events (Participant must abide by the Proposals of a particular Event).
In cae of a payment by bank transfer the participant must anticipate a time delay for arrival of the money to the Organizer’s account and that this process often causes the whole registration to be incomplete and unfinished due to missing and delayed processes on the side of the Participant.
Payment by bank transfer can be made to the Organizer’s account number:
Name on account: Maratónsky klub
Bank: Všeobecná úverová banka, a.s., Štúrova 27/A, 042 31 Košice
IBAN: SK36 0200 0000 0000 4173 1512
Variable symbol, is the number assigned during registration for the purposes of identifying the payment.
c) Payment in cash
Such payment is not possible, with the exception of a case when the Organizer accepts a Registration directly at the Event’s Presentation under specially set conditions.
d) Payment with a registration code
– Payment using a registration code is intended mainly for event partners and employers (hereinafter referred to as a Company) that offer participation and starting in individual Events as a benefit for their employees or for other persons based on their own decision.
– In case of payment with a registration code, all obligations and rights of the participant following from participation in the Event as stated in the General Terms and Conditions remain valid.
– Payment with a registration code is not transferable to another Participant or to the following year of the Event.
a) Individual confirmations are generated automatically and sent to the e-mail address entered by the Participant in the process of on-line registration.
– Confirmation on registration for a race – is confirmation of successful registration of the Participant for the Event in the chosen discipline.
– Information about a new order – is confirmation of the successful creation and sending of an Order for the Event.
– Confirmation regarding receipt of payment for an order – a tax document generated by the registration system after coupling a payment with an Order.
b) The Organizer does not have the opportunity or even the obligation to issue other types of confirmation according to individual requests of Participants.
c) The Organizer will issue an invoice for a received payment for ordered services and goods only to a legal entity or natural person with a tax identification number (TAX ID/VAT ID), if such entity/person sends an order in advance with the identification data (name, address of seat, postal address, TAX ID/VAT ID).
VII. Cancellation of a start, shifting of a start, change of discipline
The possibilities of cancelling the start, postponing the start, or changing the discipline are always regulated in more detail by the Propositions of a specific Event. Therefore, the procedures and options presented below may not always be accessible for every Event.
The Organizer does not refund a paid Entry Fee.
A registered Participant who does not appear at the Presentation, does not pick up his or her bib number and does not make it to the start of the Event has no claim on a refunding of the Registration Fee or any claim for the refunding of possible other payments associated with participation. The Organizer in such a case has no obligation to offer or otherwise substitute an ordered service or to deliver material equipment and objects associated with the start at the Event.
A registered Participant may request the shifting of his or her participation and registration fee to the following year of the Event electronically on the Web page of the Organizer after logging in to his or her participant’s account and may do so up to midnight on the last Tuesday before the Event. For such a step the following conditions must be met:
a) At the moment of submitting a request the Participant had met all conditions of participation for the Event in the given year.
b) A Participant who is allowed the opportunity to shift the Entry Fee and who subsequently wants to use this opportunity must in the following year again properly register for the Event in a discipline written in the propositions, which does not have to be identical with the original discipline from the previous year, and must do so no later than by the deadline which the Organizer published for the relevant year.
c) Such a Participant shall receive prior to the opening of registration for the subsequent year of the Event a registration code with instructions for its use. After receiving instructions with the registration code, the Participant must register properly online for the Event in the period stipulated in these instructions. At the same time with such a repeated registration the Participant shall pay a handling fee for shifting the start in the amount of 10.00 EUR.
d) Shifting the start to the following year of the KPM is not possible if the Participant:
- is registered for the Event through a registration code – the Organizer assigns registration codes on the basis of special instructions,
- despite the sending of a request to shift the start, he or she picked up his or her bib number for the given year of the Event.
e) If the Participant does not observe the deadline and conditions for the shift of the Entry Fee or does not pay the handling fee, the possibility of shifting the Entry Fee automatically expires.
A shift of the Entry Fee is possible only one time and only to the next, that is, the following year of the Event. A repeated shift of an already shifted Entry Fee is not possible.
A registered Participant may request the shifting of the right to start to another person via e-mail and may do so up to the moment when the Organizer creates the starting documents and assigns to participants an unchangeable bib number and only when the participation limit set by the Organizer for the selected disciplines has not been met. The time of this act is not fixed, is subject to the decision of the Organizer and occurs on the day when such a starting document is published on the Web page of the Organizer, or the registration for the Event is closed. The request for shifting of the right to start must always come from the originally registered Participant. In the case of such a shift, the new Participant shall pay a handling fee in the amount of 6.00 EUR.
With the shifting of the right to start to a new Participant the paid Registration Fee and all other paid fees and claims associated with them are also shifted. The approval or rejection of such a request is upon the fulfilment of all conditions in the exclusive authority of the Organizer.
Shifting the start to the another participant is not possible if the Participant:
a) is registered for the Event through a registration code – the Organizer assigns registration codes on the basis of special instructions,
b) is registered for The Slovak Marathon Championships,
c) is member of program „Mindfull of Loyality“,
d) is member of program Kosice Peace Marathon Diamond club,
e) picked up his or her “Welcoming Package”, including the bib number at the KPM Presentation.
Changing the discipline from Marathon to Half-Marathon and vice versa can be done after logging in to the competitor’s account up to the deadline for assigning start numbers and creating start lists. This date is set each year by the Organizer depending on the internal circumstances of the organization of the Event. Any changes in other disciplines of the Event or a change in a member of the group discipline (e.g. the Relay, etc.) shall be reported by the Participant via an e-mail sent to the Organizer no later than 96 hours before the start of the event discipline. Approval of such a request is the exclusive competence of the Organizer, even if all conditions are met.
VIII. Communication between the Organizer and a Participant
The method of communication between the Organizer and a Participant is established at the authentic e-mail address of the Participant stated in his or her Registration and the e-mail address of the Organizer stated on the Web page and in the Event’s Propositions.
The Organizer shall inform a Participant regarding all principle questions on the Event by sending messages to the authentic e-mail address.
The Organizer is in no way responsible if the e-mail address of the Participant is not correct or updated for the receiving of such information.
Due to the volume of communication, the Organizer is unable to guarantee a reply to questions and requests sent by a Participant to the e-mail address of the Organizer or to take such requests through phone calls to the seat of the Organizer.
The Organizer recommends that Participants thoroughly read all relevant KPM documents and thus avoid the need for other forms of communication. Among such documents are:
a) General terms,
c) Final instructions,
d) Frequently asked questions,
e) Program of the Event,
IX. Fulfilment provided to Participants for payment of the Entry Fee (“Welcoming Packageˮ)
The Organizer annually defines the range of fulfilment of services and material products which it provides to properly registered Event Participants. This fulfilment will be published on the Web page of the Event as a “Welcoming Packageˮ. The Organizer has the right to define a limited number, quality or other parameter of such fulfilment depending on the total number of registered Participants or from the date on which a Participant registered for the Event. A Participant will be informed during the process of on-line registration about such possible limitations, and it will be up to him or her to decide whether to register for the KPM under these terms.
No claim shall arise to a Participant to services or material products which are provided to the Event from the Event’s Partners as gifts or samples in a limited range up to the set number agreed between the Partner and the Organizer.
X. Safety of participants
The Events take place regardless of the weather. The Organizer, however, reserves the right to cancel or interrupt the holding of the Event in the case of serious danger, which may be, but not only, an extreme swing in the air temperature, otherwise exceptionally unfavourable weather, the danger of a terrorist attack and other unforeseeable events and circumstances, which could endanger the health and safety of participants, members of organizational teams and spectators. In such a case the Participant has no claim on the refunding of the Entry Fee or any part of it.
The Organizer announces the organizational and safety instructions relating to participation in the Event to Participants in an appropriate way (by e-mail, publication on the Web page of the Organizer) and in a timely fashion before holding the Event. Each Participant is obligated to follow these instructions and measures following from them.
Each Participant is obligated to respect and observe the instructions of identified members of the Event’s Organizational Team and Organizers of the Event during the whole duration of the Event.
The use of any technical equipment or aids which can favour a Participant or hinder another Participant or endanger the health of Participants and spectators is prohibited. Participation of participants on bicycles, push-bikes, skateboards, scooters, skates and other sports and walking aids is strictly forbidden.
The participation of a participant with a child in a pram is likewise forbidden in all Events.
The use of inline skates or wheelchairs for disabled participants is permitted only in the disciplines intended for them.
The accompanying of Participants by other persons along the course during the Event on bicycles and similar transport vehicles is prohibited and may have as a consequence disqualification of the so-accompanied Participant. Only persons accredited and properly identified by the Organizer for the purpose of fulfilling tasks defined by the Organizer may move along the course on bicycles or similar transport devices.
If a Participant demonstrably strays from the prescribed course of the given Event’s discipline, violates the safety of Participants and/or spectators, or otherwise behaves in an unsporting manner, the Organizer is authorised to prohibit the Participant from continuing in the races and to disqualify him/her.
Disqualification of a Participant is also possible in the case of completion of the races and additional demonstration of such an act by the Participant. In questions of disqualification the Organizer is governed by, in addition to these General Terms, also the rules of athletic in the wording of relevant documents of the World Athletics (WA) and the Slovak Athletics Association (SAZ).
Members of the Event’s health service are authorised to prohibit a Participant from starting or continuing in participation at the Event if urgent protection of the health of the Participant is involved on the basis of an objective assessment of the health state of the Participant by a qualified member of the Event’s health service.
unless the Propositions of a particular Event state otherwise.
XI. Elimination of Responsibility
If the Organizer, compelled for reasons of force majeure, weather, war, terrorism or another threat before the start of the Event or during its running, must cancel the event, no claim to a refund shall arise to Participants, including to the Entry Fee, with respect to the fact that costs arose to the Organizer for preparation of the Event even before the cancellation of the Event itself.
All Participants in the Event start at their own responsibility. The Organizer is not responsible for any material damage, losses of property or damage to health associated with participation in the event or any travel to the event and accommodation of the Participant at the site of the Event. A Participant is responsible for ensuring the relevant medical examination and obtaining information on his/her own health status in association with a decision to participate in any Event’s discipline.
Each Participant in the Event individually in his/her own name shall secure accident insurance, health insurance, medical care insurance or other types of insurance according to his/her own considerations.
XII. Protection of Personal Data and Associated Processes
The Organizer of the Events processes personal data of Participants in line with Regulation of the European Parliament and of the EU Council 2016/679 (GDPR) and Act No. 18/2018 on the Protection of Personal Data.
The Organizer of the Events declares that all personal data are confidential and will be used only for purposes according to an Order made on the side of the Participant and confirmed on the side of the Organizer and for informing of a Participant regarding additional steps and activities of the Organizer and its contractual partners in the scope of the Event’s project.
The conditions of processing personal data and specification of specific personal data, the processing of which the Participant expresses consent to, are contained herein.
Photographs, film, interviews and other forms of recording of a Participant associated with his/her participation in the Events are available for the needs of the Organizer. The Organizer reserves the right to archive the mentioned records and to publish them in all forms. No financial, material or any other claim shall arise to a Participant in the case of such publication.
XIII. Final and Special Provisions
These General Terms acquire force on 1 March 2021 and replace the original wording and are valid without time limitation. The Organizer reserves the right to make changes and to supplement the General Terms of participation.